Office Administrator

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

POSITION SUMMARY: 

The Site Office Administrator provides important support to the work community and stakeholders at the office in Turku. 
He/she is responsible for the organization and coordination of business administration in the site office, manages office procedures and resources to facilitate and improve organizational effectiveness, communication, and safety.
He/she supports the team to ensure fluent and good working environment at the site office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office
•    Coordinate office staff activities to ensure maximum efficiency
•    Address employees queries regarding office management issues (travel, event, meetings, hardware, stationery)
•    Implement office policies and procedures
•    Provide general support to internal and external visitors (transfers, accommodation, Shipyard entrance badge, wifi, etc)
•    Support tasks related to foreign employees working in Finland (including tax numbers, dealing with the tax office)
•    Monitor office supplies – inventory control
•    Co-ordinate schedules, appointments and bookings
•    Maintain the office condition and arrange necessary repairs, improvements and modifications at the site office
•    Ensure that tools and equipments are available at the site office as needed including but not limited to inspection, safety, work clothes etc…. 
•    Plan and organize in-house or off-site activities, like parties, celebrations and events
•    Coordinate safety trainings and other trainings that are required by the yard or law
•    Management of user rights related to computers and various shipyard systems
•    Ensure that the everyday life of the office runs smoothly and that our employees feel at home and welcome
HR
•    Support HRBP in onboarding process for new hires, including set-up of the working environment including the set-up of IT functions
•    Partner with HR to update and maintain office policies as necessary
IT
•    Coordinate with IT department on all office equipment, including new hires equipment
•    Hands on experience with IT related office machines (printers, laptops, Webex meeting…)
•    Ensure security, integrity and confidentiality of data

Other versatile office tasks

FINANCIAL RESPONSIBILITIES:

•    No financial responsibilities
•    Support and coordination function for invoicing, agreements related to site office related tasks and contracts.

KEY SKILLS & EXPERIENCE REQUIRED

Strong people management and communication skills
Experienced in management of complicated projects in a multi-cultural environment
Detailed understanding of the regulatory requirements for site office
Some understanding of shipbuilding processes
Computer literate
Fluency in Finnish and English
Ability to endure high stress levels
Proficiency in MS Office and company developed software
Excellent time management skills and ability to multi-task and prioritize work
Strong organizational and planning skills in a fast-paced environment
Excellent written and verbal communication skills
Attention to detail and high level of accuracy
Initiative, decision making, ability to suggest improvements
Problem analysis and assessment
Teamwork and collaboration
Delegation of authority and responsibility
Integrity
Adaptability

We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon!

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.

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