Senior Payroll Analyst

Position Summary:

Provide a brief (3-4 sentences) description that describes the nature and level of work.  The Position Summary should state why the job exists.

This position has minimum supervision. This person is responsible for processing and supervising periodic payroll accurately and timely. This position possesses a strong working knowledge of payroll wages, hour laws, and serves as a subject matter expert for the team. This position requires interaction with employees on all levels of the organization.

Essential Duties and Responsibilities:

List the 8-10 key areas of responsibility in descending order, with the responsibility requiring the most amount of time first.  Use specific action verbs such as “manages”, “analyzes”, “files”, etc.

Acquires and retains in-depth working knowledge of end-to-end payroll process for Philippines and India to independently research and resolve payroll issues. This position is responsible for all payroll analysis, calculations, and processing. This includes overtime pay, basic wage, benefits, 13th month pay and tax annualization. Trains staff on PayAsia/Deel’s portal functions and operating procedures. Directly responsible for supervising one payroll analyst and three project-hire positions. Responsible for preparing and reconciling timekeeping report including journal entries. Oversees corporate payroll action forms, including but not limited to calculating retroactive payments, salary changes, promotions, new hires and termination. Responsible for analyzing payments, processing, and reporting statutory remittances to government agencies. In addition to processing JE for biweekly payrolls; (includes reporting salary changes; employee information changes and any other permanent changes). This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other job-related duties assigned by their supervisor or management. Other special projects as assigned Performs other duties as required. 

Financial Responsibilities

List any responsibilities for budget, expenses and/or achievement of revenue targets.

Responsible for the meticulous reconciliation of all payroll entries with the company's general ledger. She must ensure that all payroll liabilities, such as accrued wages, taxes, and benefits, are accurately recorded, balanced, and reconciled before month-end and year-end closes. Prepares various financial reports for internal and external audits, providing a clear picture of payroll-related finances.

Qualifications:

List the minimum level of education and experience required to perform the work at the entry level of the job.

Bachelor’s degree (B.A.) in accounting or equivalent from a four-year college; or equivalent combination of education and experience. 5+ years of payroll experience, processing payroll for 3,000+ employees.

Knowledge and Skills:

List specific knowledge and skills necessary to perform this job related to the Essential Duties and Responsibilities identified above

Knowledge on end-to-end payroll run is a must.  Knowledge of SAP Success Factors HR and Time Tracking & Time Off is a plus. Must have the knowledge of, and be able to apply, payroll rules, practices, and regulations. Must show professional respect and adherence to confidentiality and discretion in handling pay matters. Requires strong analytical and interpersonal skills and strong customer service skills. Must have strong verbal and written communication skills. Must be self-motivated, flexible, deadline-oriented, and able to complete tasks with minimal supervision. Good personal time management and ability to adhere to tight schedules. Excellent organizational skills and the ability to multi-task. Ability to interface and work with a wide variety of individuals at all levels. Must be literate in Windows operating systems, Excel, Word and Power Point

Physical Demands:

List specific physical requirements that an employee must meet in order to perform the job duties with or without a reasonable accommodation. Specific requirements that are essential parts of the job should be described clearly and precisely below.  Examples: lifting, standing for extended periods of time, hearing, carrying, moving, pulling/pushing, climbing etc.

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodation.  While performing job functions the employee is regularly required to sit, stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information.  The employee may move about to the office complex, may travel to other office locations and may lift, push, pull or move 10-15 pounds. This position may regularly travel domestically or internationally. Visual requirements include distant, close and color vision, and ability to adjust focus.

Work Environment:

List working environment or conditions that describe those encountered in performing the job functions (inside /outside the office, travel, shipboard, noise level etc.)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The environment includes work inside/outside the office, travel to other offices, as well as domestic, international, and shipboard travel. A high noise level is possible if visiting shipboard or offsite locations