Administrator, Executive

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International, Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations, and the best people. Together, we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests.

Royal Caribbean Group’s Safety, Security & Environment has an exciting career opportunity for a full time Administrator, Executive reporting to the SVP, Safety Security & Environmental

Position Summary:

The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless coordination of daily operations, communications, and strategic initiatives. This role is responsible for managing complex calendars, scheduling meetings and travel, preparing reports and presentations, and handling sensitive correspondence. The Executive Assistant serves as a key liaison between executives, internal teams, and external stakeholders, maintaining professionalism and confidentiality at all times. 

Essential Duties and Responsibilities:

• Manage daily calendars for senior executives, including scheduling meetings, coordinating appointments, and resolving conflicts. 
• Organize and coordinate executive attendance at conferences, meetings, and events as well as organize internal All Hands, Team Buildings, & event planning.  
• Handle general inquiries from internal executives and external vendors with professionalism and discretion. 
• Draft and edit complex, non-routine communications and reports, including those containing sensitive financial data. 
• Assist in preparing presentations and materials for board and executive committee meetings; coordinate board member communications and logistics. 
• Compile and analyze data for executive reports and distribute materials to board members as needed. 
• Monitor and manage administrative budgets, including supplies, telecommunications, and other general expenses, ensuring cost containment, visibility, and accountability across leadership teams. 
• Conduct research and analysis for executive projects; oversee communications and reporting, and support other administrative staff with complex tasks. 
• Coordinate all travel arrangements for executives, including flights, hotels, car services, meeting logistics, and itineraries. 
• Prepare and submit travel expense reports; review invoices and support MAC requests. 
• Provide administrative support to other executives within the team as needed, including calendar and travel coordination. 
• Assist with various business unit projects, including status reporting and presentation development. 

Perform other duties and special projects as assigned. 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management. 

Qualifications, Knowledge and Skills

• High school diploma or equivalent required; bachelor’s degree preferred. Equivalent experience combined with college coursework may be considered. 
• Minimum of 5–7 years of experience providing advanced administrative support to senior executives in large corporate environments. 
• Exceptional verbal and written communication skills, with strong grammar and editing abilities. 
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with Lotus Notes is a plus. 
• Strong interpersonal skills with the ability to interact effectively with executives, peers, and employees. 
• Demonstrated ability to manage multiple tasks and deadlines under pressure. 
• Proven discretion and ability to handle confidential business and personal information. 
• Experience in budget oversight and project management is highly desirable. 
• Strong organizational and analytical skills, with attention to detail and accuracy. 
• Ability to work independently with minimal supervision and exercise sound judgment. 
• Familiarity with organizational policies, practices, and executive-level operations. 
• Bilingual English/Spanish preferred. 
• Excellent interpersonal skills to communicate in a multicultural environment with all levels of employees and management. 
• Self-driven to continually improve and actively work to bridge gaps in their knowledge in order to add more value to a particular project or setting. 

Power Skills 

• Action Oriented 
• Collaborates Effectively 
• Communicates Effectively 
• Drives Results 
• Situational Adaptability  

We know there is a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We will hope to see you onboard soon!

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.

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