Executive Administrative Assistant

Journey with us! Combine your career goals and sense of adventure by joining our incredible team of employees at Royal Caribbean Group. We are proud to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International, Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations, and the best people. Together, we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests.

Royal Caribbean Group’s Product development team has an exciting career opportunity for a full time Executive Administrative Assistant reporting to the President, RCG Mexico .

This position is based in Cancun and will require some travel and flexible hours. 
 

Position Summary:

Provides broad administrative support to President of RCG Mexico; manages schedule and appointments, composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and communications; point of contact with external organizations and vendors. Attends to phone and daily calendar for all meeting and, conferences, coordinates travel and makes all travel arrangements, prepares expense reports for executive; supports with file management.
 

Essential Duties and Responsibilities:
 

• Provides broad administrative duties, daily calendar support and travel schedules.
• Coordinates attendance to conference and other events that may involve international travel and logistics.
• Oversees daily operations of the office, ensuring a smooth and efficient work environment to include office supplies, equipment, and maintenance, coordinating with vendors, etc.
• Facilitates document management including preparing documents & gathering required signatures locally, organizing office files and tracking to completion.
• Organizes and schedules meetings, appointments, travel, and events for the team.
• Manages travel calendar and prepares itineraries, makes all necessary arrangements for meetings.
• Prepares expense reports, reviews invoices, and supports other executives in calendar management and travel scheduling as needed.
• Addresses general inquiries from other executives or external vendors.
• Maintains office policies and procedures, and ensures they are current to office needs.
• Assists in preparation of presentations for meetings, compiles data, prepares material and reports for executives. 
• Research and review information for projects and report generation.
• Employee will be required to perform other job-related duties assigned by their supervisor or management.

Qualifications, Knowledge & Skills:
 

• Bachelor's degree preferred; experience may be combined with some college education.  
• Must have excellent grammar and communication skills in Spanish & English.
• Minimum five to six years of experience performing broad administrative activities to support executives.
• Strong interpersonal and organizational skills.
• Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature. 
• Experience in handling multiple tasks in a fast-paced environment as well as working effectively under pressure. 
• Experience in supporting leaders / executives
• Basic financial knowledge to perform responsibilities related to cost control to budget administration.
• Strong proficiency in broad secretarial skills.
• Strong organizational and administrative ability.
• Strong knowledge of organization, policies & practices preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal skills to interact with executives, peers and employees.
• Proficiency in MS Office, Concur travel & expense reporting.  

We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon!

It is the policy of the Company to ensure equal employment and promotion opportunities to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.